Shareholders' meeting

2019 Shareholders’ meeting 2019 Shareholders’ meeting

The Annual Shareholders' Meeting of Edenred will take place on May 14, 2019 at 10.00 am (CET) at the Novotel Paris Est - 1 Avenue de la République, 93177 Bagnolet.

How to participate to Edenred's annual Shareholders' meeting? Participate to annual Shareholders' meeting

To be eligible to vote and in compliance with 2007 French Legislation,  your shares have to be recorded in the Company share register or with an authorized financial intermediary on the third day preceding the date of the Shareholders’ meeting (the “record date”, in compliance with French decree 2014-1466 of December 8, 2014). The record date is indicated in the notice of meeting.

The date of the Shareholders’ meeting is announced several weeks in advance via:

• the Shareholders’ Letter, 
• financial press releases,
• the Shareholders’ Calendar on this website, 
• the Bulletin des Annonces Légales Obligatoires (BALO).

Under French law, Shareholders’ meetings can be either: 

If your Edenred shares are registered

You will be sent an invitation pack for the Shareholders' meeting at least two weeks ahead of time.
This includes all of the documents and information you need to make an informed decision on how to vote, such as an overview of the Company’s business and financial position, summary financial statements and the proposed resolutions. They also include a meeting attendance card request form, a proxy, a postal voting form and a form for requesting various documents and information, such as the full financial statements and auditors' reports.  

Registered shareholders should use the envelope provided in the invitation pack.
Shareholders may also request an attendance card and vote online on the secure Votaccess platform, in compliance with the conditions set out in the latest Shareholders’ Meeting guide and the invitation pack for the Shareholders’ meeting concerned. 
Since 2015, registered shareholders can also receive their invitations electronically.
Registered shareholders who have opted for an electronic invitation do not receive an information pack or postal voting form. Instead, they receive an invitation email informing them that they can vote on the dedicated website.
If you wish to sign up to our electronic invitation service, go to www.sharinbox.societegenerale.com and the “Personal information” tab.
Check your email address in the “Contact details” section and click on “Free subscription” under “Electronic services/invitations to Shareholders’ meetings”.

If your shares are in bearer form

You should be able to obtain these documents from your bank or broker.
You may choose 1) to attend the Meeting by requesting an attendance card, 2) to vote by mail, or 3) to give proxy to the Chairman of the Shareholders’ meeting or to your spouse, a designated Edenred shareholder or any other natural or legal person or identity.

In each case, you simply fill out the appropriate form with your name and address and then date and sign it.
Bearer shareholders should send the form to their banker or broker, which will transfer the voting form to Société Générale with the certificate of ownership indicating that the shares have been recorded in your account at the appropriate date (see above).

If you do not receive your attendance card in time, you may still come to the Meeting. Provided that you have your certificate of ownership (if your shares are in bearer form), you will be issued an attendance card at the registration desk. This is not the usual procedure, however, and we request that you avoid it if at all possible.

Quorum and voting process Quorum and voting process

Shareholders’ meetings may exercise the powers vested in them by law only if the relevant quorum is fulfilled. In the case of Ordinary Meetings, 20% of shares carrying voting rights must be represented at Meetings held on first call, while there are no quorum requirements for Meetings held on second call. 

In the case of Extraordinary Meetings, the quorum is 25% for Meetings held on first call and 20% for Meetings held on second call. Edenred’s shareholders are invited to attend on the first date set for the Meeting. Resolutions tabled at Ordinary Meetings must be approved by a majority of votes cast in person or by proxy (i.e. 50% plus one). Resolutions tabled at Extraordinary Meetings must be approved by two-thirds of the votes cast in person or by proxy.

To facilitate voting and to process and display voting results more quickly, Edenred uses an electronic voting system managed by Société Générale. 
As they enter the Meeting, shareholders are provided with an easy-to-use handheld device enabling them to vote on the resolutions. 
Final results are processed immediately and displayed just a few seconds after each vote.